Conference Manager
Setting the Standard for High-Security Event Tech

Conference Manager is one of the innovative, most stable, most secure, and most prominent event management platforms in Europe.

Its narrative is deeply rooted in the digital dawn of the ’90s. Even before the internet was a staple, Rasmus Teilmann, inspired by his father’s connection to the hotel and conference industry, embarked on a venture offering basic internet and email services to these establishments. This endeavour led him to develop a simple ticketing software, a significant leap from paper lists and manual check-ins of the time.

This also signified the first step towards digitalising event attendance and participation records. The pioneering work didn’t stop with ticketing; Teilmann went on to innovate payment gateways and other technological advancements within the platform. These collective efforts crystallised over time into what is now known as Conference Manager.

Today, the platform offers a robust suite of features, including contactless check-in, lead scanning, payment processing, invoicing, VAT differentiation, tailored questionnaires, collaborative tools, live voting, and audience engagement—a comprehensive tool for event management.

But that’s not all that makes the platform unique in the market. The visionary Founder and CEO recognised the critical importance of integrating IT security into the platform from the outset. “Embedding IT security was a key focus for us amidst all the digitalisation efforts,” says Teilmann.

This foresight always set Conference Manager ahead of the curve, even at a time when IT security was overlooked as an afterthought, and the industry norm involved only essential efficiency improvements of the paper and Excel formats.

Standing the test of time, Conference Manager remains secure even amidst rigorous data protection evaluations, like that of GDPR. This is possible because the platform uses data strictly for its intended purpose and upholds a transparent dialogue with participants regarding their data handling, which constantly reaffirms its commitment to security.

When a prospective client approaches Conference Manager with an interest in securing their events’ data, the team embarks on a detailed risk evaluation process. This dialogue is crucial in understanding and mitigating the specific risks associated with handling sensitive information. One of the areas clients often find comfort in Conference Manager’s security practices is adherence to the ISO 27001 certification—a leading global standard for safeguarding personal data, financial records, and intellectual property.

Although this certification is not legally mandated, European public institutions must follow its guidelines to choose appropriate security measures. Conference Manager’s ISO certification serves more than a credential in this regard.

It involves an exhaustive evaluation of an organisation’s information security protocols, spanning from physical security to access controls, surveillance, and the enforcement of multi-factor authentication, accompanied by consistent internal and external audits. Armed with this data, the Conference Manager team aligns client’s security needs with stringent control measures, well-documented policies and procedures for data management.

A cornerstone of this approach is often Conference Manager’s staunch suggestion against using external cloud systems where deemed necessary. This allows the clients to maintain absolute control over the data, offering an additional layer of security.

Another unique facet of Conference Manager is the detailed security vetting that all employees undergo, conducted by a European intelligence agency. This vetting includes in-depth reviews of personal backgrounds, family relations, and financial standings to ensure the highest level of security clearance—NATO SECRET. Such a high standard of employee clearance allows Conference Manager to securely handle sensitive information of public institutions, which constitutes a significant portion of its client base.

Today, the platform’s versatility is evident in its ability to serve events of diverse scales, from small gatherings of 10-20 participants to large-scale conferences with 10-15,000 attendees. This adaptability is matched by a client roster as varied as it is prestigious, including multinational giants like Siemens, The Danish central bank, ADAC and Novo Nordisk, top-tier educational institutions like the Technical University of Denmark, and respected entities such as NATO, along with various police and military organisations.

Conference Manager’s ability to address the nuanced requirements of such a broad spectrum of clients speaks to its exceptional capacity as a leading security-first event management solution.